The United Philanthropy Forum (the “Forum,” “we,” or “us”) values and respects your privacy rights. This policy covers the information practices of http://www.unitedphilforum.org (the “website") and services (the “Services”) delivered by the Forum. Below you’ll find an explanation on how we collect, use and share information. This policy applies only to the Forum’s collection and use of information through its website and does not apply to the collection and use of information obtained through other means. For questions or concerns regarding this policy, please contact us at firstname.lastname@example.org.
What Information We Collect
How We Use the Information We Collect
Data Processed on Behalf of Users
Disclosure of Information to Third Parties
Email Newsletters and Listserv
Links to Other Web Sites
Your Data Protection Rights
Registration and Biographical Information: When a visitor or Forum member registers to become a user of the Services, we collect required and optional data. Required information includes name, organization, and email address. Optional information includes mailing address, phone number, and areas of interest.
User Profiles: Expanded user information is captured in a “Profile” accessible exclusively by Forum’s staff. Only current Forum members have the option to share selected fields of their Profile with other Forum members by opting to be included in Member Directory. They can opt out at any time. Profile fields that can be shared include name, organization, title, mailing address, email address, phone number, areas of interest, affiliations and roles with other organizations and links to social media accounts.
Compensation, Benefits and Key Metrics Survey: By choosing to complete this survey, you give the Forum permission to share the aggregated results with our members and other non-member survey respondents. Certain highlights of the aggregated data are also available to the public on our website. In addition, you may specifically opt-out of identifying your staff-level compensation and benefits information with your organization's name in customized benchmarking available to Forum members upon request.
Financial Information: We do not collect or store any financial account information for website users other than the history of their payments, dues and program registrations. We process payments via a third-party provider, Authorize.net.
The Forum may use the collected information to contact website users for purposes of support, improving existing or announcing new Services and opportunities/promotion. Any such communications will conform to the user’s self-selected preferences. Users can opt out from receiving such notifications at any time.
Users utilize the Services to store and process their data ("Users' Data"). The Forum stores and processes Users' Data only on behalf of, and as instructed by, its users. For example, Users' Data may be viewed or accessed by the Forum for the purpose of technical or user support. Users are responsible for maintaining the confidentiality of their website login credentials. Unless instructed by the user (or where required by law), the Forum will not review, share, distribute, print or reference any Users' Data on the website or the Services.
We occasionally conduct online surveys to learn more about your views on important topics in philanthropy. We use the survey data to improve our programs and services. We may publicize the results as a public service, but only in such a manner so as not to reveal any personally-identifying information.
We may also offer you the opportunity to subscribe to a listserv or email newsletters on topics that we believe are of interest to our visitors. If you have opted to participate in a listserv and/or receive a particular newsletter, you have an option to unsubscribe at any time. See "Opting Out" below.
If you registered for the Forum’s website Profile, you will have the opportunity to review, update or delete it at any time (except, of course, any information that we do not store). Absence of a Profile will limit the number of Services available and prevent you from registering for our programs or receiving online membership benefits. You agree that we may use your information to contact you for customer service, to inform you of important changes or additions to our website or the services offered over our website and to send you administrative notices or any communications relevant to your use of our website. If you do not wish to receive these notices, you may opt out by updating the preferences in your profile.
Providing security for the personal information that you submit is a top priority. We use Secure Socket Layer (SSL) encryption, and other technologies and processes, such as encryption, access control procedures, network firewalls, physical security and other measures intended to protect the information that you provide to us. These measures increase the security and privacy of information traveling to, from and within the Forum. Only our authorized employees or agents carrying out permitted business functions are allowed to access personal information. Please be aware, however, that no physical or electronic security system is impenetrable. We cannot guarantee the security of our servers or databases, nor can we guarantee that the information that you supply to us will not be intercepted during transmission over the Internet.
Our website links to other organizations whose privacy practices may differ from those of the Forum. If you submit personal information to any of these sites, your information is subject to their policies. We encourage you to review the privacy policies of any website that you visit.
You have the following data protection rights:
You have the right to access, correct, update or request deletion of the personal information we collect about you. You can easily access and make changes to your Forum Profile at any time by logging into the Service and visiting the “My Account” tab on the top menu. Additionally, you may send such requests to email@example.com.
You have the right to opt out of marketing communications we send you at any time. See the heading "Opting Out" above.
We will acknowledge and respond to all access, correction, update, opt-out and deletion requests within 30 days of receipt. We will respond to all requests from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
In addition, if you reside in the European Economic Area or Switzerland, you also have the following rights:
You have the right to object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information. You can exercise these rights by contacting firstname.lastname@example.org.
If we have collected and processed your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
You have the right to complain to the data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority. Contact details for data protection authorities in the European Economic Area, Switzerland and certain non-European countries (including the US and Canada) are available here http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.
Forum’s website is not directed to children and we will not knowingly allow anyone under the age of 13 to use this website to provide us with any personally-identifiable information. Children always should get permission from their parents before sending any information such as their names, email addresses and/or phone numbers over the Internet. If you are under 13, please do not provide any information about yourself on this website.
We retain personal information we collect only when there’s an ongoing legitimate business need to do so. For example, to provide users with the requested Service or to comply with applicable legal, tax or accounting regulations.
If there’s no ongoing legitimate business need to store user’s personal information, Forum will either delete or anonymize it. If this isn’t possible as is the case with archived backups, Forum will securely store user’s personal information and isolate it from any further processing until deletion is possible.