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Opening: Vice President of Operations & Strategy

Publication date: 
July, 2020

Position: Vice President of Operations & Strategy
Organization: Philanthropy Ohio
Location: Columbus, OH

Organization Overview

Philanthropy Ohio is a statewide membership association that leads and equips Ohio philanthropy to be effective, powerful change agents in our communities. Working towards a vision of a just and vibrant Ohio through impactful philanthropy, our dedicated staff helps members achieve their charitable goals by advocating, educating and convening – all with an equity lens.

Position Summary

The Vice President, Operations & Strategy provides leadership, vision and management for all strategy, administrative, financial, human resources and information systems functions of Philanthropy Ohio. The person holding this position serves as member of the Leadership Team, leads the activities of the administration and technology team to ensure the efficient execution of daily operations, supervises 1 FTE position. This is a full-time exempt position that reports to the President & CEO and is based in the Columbus office. 

Responsibilities

Leadership (15%)

  • As part of the Leadership Team, build acumen about the strategic framework (advocating, convening and educating, all with an equity lens) and help craft, direct and implement overall strategic work of the organization

Membership Engagement and Development (30%)

  • Work with the President & CEO, the Membership Engagement Committee and Future Growth Strategies subcommittee to develop strategies to assure revenue streams that support Philanthropy Ohio’s vision and mission including membership recruitment & retention, membership dues and other revenue sources
  • Staff the Membership Engagement Committee
  • Create and manage the revenue development plan, including all grant requests, reports and related materials
  • Maintain primary relationships with members as assigned by the Customer Relationship Management plan

Financial Management (30%) 

  • Maintain relationship with outsourced finance and accounting consultants and oversee all functions including accounting systems, accounts receivables and payables, budget management, payroll, projections, internal controls, project and program reporting, and risk management
  • Under general direction from the Finance Committee and the President & CEO and in partnership with outsourced controller, maintain primary contact with outside investment managers and implement investments within POH’s policies and guidelines
  • Responsible for development of the long term strategic and annual budget plan to insure sustainability of the organization
  • Oversee the annual financial audit and 990 preparation process. Maintain relationship with independent auditors and
  • File all state and federal registrations and reports as required by law
  • Staff the Finance Committee
  • Staff the Audit Committee, ensuring the annual audit and 990 process is fully transparent to committee members
  • Oversee analysis of financial and operational data to increase knowledge of Philanthropy Ohio’s business, member engagement and member satisfaction

Human Resources (10%)

  • Maintain relationship with outsourced HR consultant to coordinate HR functions including the employee selection process and the personnel administration program including personnel policies, employee benefits plan and maintenance of personnel records
  • Assist the President & CEO with employee performance and salary review process

Information Technology (10%)

  • Lead the identification and implementation of technology-based strategies for advancing organizational objectives
  • Supervise Manager, Technology & CRM Administrator to oversee technology/communication systems and Salesforce and ensure its effective use by staff
  • Work with outside service providers to support and maintain the systems, network, and technology needs of POH

Administration (5%)

  • Review all contracts for services, including those for consultants, events, programs, and conference sites according to policies in the POH Accounting Manual
  • Develop and submit RFPs for outsourced services; select vendors and manage vendor relationships
  • Oversee office facilities including leases, subleases, space planning, equipment and furnishings
  • Maintain the legal records of POH according to POH Document Retention Plan

Preferred qualifications for this position

  • Bachelor’s degree, advanced degree preferred
  • 5 years nonprofit management experience
  • Familiarity with membership association management and public policy
  • Knowledge of nonprofit financial and accounting principles and practices
  • Knowledge of human resource functions including benefits and hiring
  • Knowledge of IT functions including both software and hardware
  • Experience with financial and data analysis
  • Familiarity with QuickBooks and Excel
  • Detail-oriented professional able to initiate, research and move projects successfully to their completion
  • High degree of confidentiality, integrity and diplomacy
  • Outstanding record of accomplishment, proven leadership ability
  • Superior organizational, interpersonal and communication skills (written and verbal)
  • Experience managing information systems, project management, budget development and monitoring, data analysis, relational database design and management

Qualifications Common to all Positions at Philanthropy Ohio

  • Attention to detail, ability to produce high-quality, timely work products
  • Communicate effectively in a variety of settings and styles
  • Work collaboratively in a team environment
  • Experience with or interest in learning about organized philanthropy
  • Use time and resources well and ability to manage multiple projects and shifting priorities
  • Approach responsibilities creatively and innovatively with the goal of continuous improvement
  • Proficient with Microsoft Office

The salary range for this position is $95,000 - $115,000. In addition, Philanthropy Ohio offers a generous benefits package including medical, dental and vision insurance; 15 days paid vacation in first year; paid sick leave; retirement benefits; and a collegial work environment.

Applicants must send cover letter, resume and salary requirements to employment@philanthropyohio.org

Read more about us at www.philanthropyohio.org

Philanthropy Ohio is an equal opportunity employer. There shall be no discrimination of persons on the basis of race, age, sex, marital status, disability, citizenship, religion, national origin, sexual orientation, political affiliation or belief with regard to hiring, assignment, promotion or other conditions of staff employment.

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