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Opening: Executive Assistant

Publication date: 
September, 2019

Position: Executive Assistant
Organization: The Center for Effective Philanthropy
Location: Cambridge, MA

Organization Summary

For nearly 20 years, CEP has led the movement to improve philanthropy through a powerful combination of dispassionate analysis and a passionate commitment to improving lives. Today, over 375 funders around the world have used CEP’s assessment tools to gather honest feedback from their stakeholders in an effort to learn how to be even more effective. CEOs and trustees have come to rely on our research for insights into funder and donor effectiveness on a wide range of topics, from assessing performance to developing strategy to managing stakeholder relationships. Our highly regarded programming—including our biennial conference—gives foundation leaders an exclusive and unprecedented opportunity to connect with their peers. CEP is based in Cambridge Massachusetts, with a second office in San Francisco, California. Strengths of CEP’s work culture are entrepreneurialism, accountability, teamwork, collegiality, diversity, and mutual respect.

Position Description

The Center for Effective Philanthropy (CEP) seeks an exceptionally organized, detail-oriented, and enthusiastic Executive Assistant. Reporting to the President, the Executive Assistant is responsible for a variety of high-level administrative and operational functions. The Executive Assistant serves as the primary point of contact for internal and external constituencies on matters pertaining to the Office of the Prideesnt. The Executive Assistant also serves as a liaison to the board of directors, organizes and coordinates executive outreach and external relations efforts, and assists with special projects.

This is an exceptional opportunity to support CEP’s organizational mission of creating insight so philanthropic funders can better define, assess, and improve their effectiveness. If you are seeking a mission-driven and socially meaningful administrative opportunity at a highly motivated and dynamic organization, we strongly encourage you to apply.

This position is available in our Cambridge, MA office.

Responsibilities

  • Completing a broad variety of administrative tasks for the President including: scheduling an extremely active calendar of appointments; completing expense reports; managing contact information; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings
  • Serving as the administrative liaison to CEP’s Board of Directors, which includes scheduling meetings, developing materials and coordinating logistics as well as ensuring compliance in board matters, including ensuring all necessary forms, information, and materials are up to date
  • Planning and ensuring the CEO’s schedule is followed and respected
  • Scheduling meetings, speaking engagements, and travel, with a wide range of external audiences
  • Providing a bridge for smooth communication between the President’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with staff
  • Working closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately
  • Helping to build relationships crucial to the success of the organization and working on a variety of special projects for the President
  • Prioritizing conflicting needs; handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures
  • Scheduling and coordination of internal meetings, including managing agendas and notes

Qualifications and Requirements

  • An undergraduate degree, or equivalent, is required
  • 5+ years of full-time work experience required; full-time directly relevant administrative support experience required.
  • Strong computer/technical skills; demonstrated proficiency in Excel and Outlook
  • Familiarity with CRM (such as Salesforce) and expense systems such as Concur a plus

The ideal candidate will possess:

  • Exceptional organizational skills with strong attention to detail
  • Ability to respond to a high volume of phone and email inquiries, while maintaining excellent customer service, 100% accuracy, and prompt response time
  • Strong communication and interpersonal skills; ability to deal effectively with all levels of the organization as well as external client contacts
  • Excellent writing, spelling, grammar, and proofreading skills
  • Ability to be flexible and adaptable in a fast-paced environment
  • Demonstrated ability to handle multiple tasks simultaneously, prioritize accordingly, juggle changing deadlines, and understand the nuances associated with supporting a president.
  • Ability to work well under pressure and exhibit excellent judgement; tolerance of ambiguity
  • Ability to effectively maintain confidential information
  • Self-managing; ability to work well independently with minimal oversight and as part of a team

We believe diversity and inclusion are key drivers of creativity and innovation, and we actively seek out candidates with diversity of backgrounds, skills, experiences, and perspectives for this exciting role.

Benefits

Our nonprofit model is central to our identity: our bottom line is impact, not profit. Yet even as a nonprofit, we successfully compete for top talent across both the public and private sectors and offer competitive compensation and benefits, including:

  • The base salary for this role is $75,000. In addition, this role is eligible for performance-based incentive compensation
  • Comprehensive health and dental insurance plans
  • Generous paid time off plan, including up to 15 holidays, two weeks of accrued vacation, and two personal days per year
  • 401(k) plan with a 1:1 Employer Match up to 5% of total compensation
  • Generous annual personal professional development allowance
  • Flexible spending and dependent care tax free savings plans
  • Life insurance covered 100% by the organization

Apply

Please fill out our application for employment and attach a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position. If you have any questions, please contact Leaha Wynn, Associate Manager, Human Capital and D&I Strategist or Alyse d’Amico, Director of Human Capital and Special Assistant to the President at jobs [at] cep [dot] org. Applications will be reviewed on a rolling basis.

We believe that a diversity of thoughts, experiences, backgrounds, personalities, and identities helps us think bigger and better, and enables us to reach our goals more effectively. We are committed to building a diverse staff and encourage individuals from all backgrounds to apply.

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